AI Toolkit for Archivists Webinar Series
As GenAI technologies increasingly shape how media is created, modified, and reused, archives face a range of questions related to authenticity, provenance, intellectual property, and ethical use. Developed by practitioners from across the field in TAI’s interdisciplinary Working Groups, , and refined through a community review process, these tools provide practical guidance to support the stewardship of archival materials in this evolving context.
This free, four-part webinar series introduces the Trust in Archives Initiative’s AI Toolkit for Archives.
Each session highlights one of the tools and is led by members of the working groups who developed them. The webinars combine presentation with time for discussion and questions. Participants will have the opportunity to explore shared challenges, compare approaches, and consider how these tools may be adapted across different organizational contexts, while also looking ahead to how the tools may evolve and what additional resources may be needed.
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Assessing Authenticity — Due Diligence in the Age of AI
June 16 | 9:00am – 10:00am (Pacific)
This session focuses on the Due Diligence Questions tool, designed to help archives evaluate the authenticity and provenance of materials before accession. The webinar will include a presentation of the tool, its development, and how it can be applied in practice. Discussion will explore the concerns that these questions seek to address, followed by an opportunity for participants to share experiences and compare practices across institutions.
Yvonne Ng is an audiovisual archivist and a Senior Program Manager at WITNESS, where she trains and supports people to archive and preserve their human rights documentation. She currently serves on the Board of the CAW Collective and on the steering committee of the Trust in Archives Initiative (TAI). In 2024, Yvonne received the Alan Stark Award from the AMIA in recognition of her contributions to moving image archives and the association. Yvonne holds an in Moving Image Archiving and Preservation from New York University.
Philip Sulenic currently serves as a member of the Steering Committee for the Trust in Archives Initiative (TAI). He began working for WPA Film Library in 2016 as a Researcher and Cataloger, continuing to do so during the company’s transition to MPI Stock Footage Archive. In addition to cataloging and digitizing MPI’s collections, Phil works with colleagues to promote newly digitized clips through the MPI’s social media accounts. Philip received his Masters in Library and Information Sciences, with a concentration in archival management, from Dominican University.
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Content Licensing — Navigating Rights in the Age of AI
June 23 | 9:00am – 10:00am (Pacific)
This session focuses on the Licensing Templates, designed to protect the integrity of archival materials used in production and publication contexts. The webinar will include a presentation of the tool, the templates, and how they can be applied in practice. Discussion will address evolving questions around rights, permissions, and responsible use, followed by an opportunity for participants to share experiences and compare approaches across organizations. The presentation portion of the webinar will be recorded; however, the Q&A and discussion will not be recorded in order to allow space for open and candid conversation.
Krista M. Hollis is the Assistant Archivist at The Menil Collection and holds a B.A. in Art History from Texas State University (2018), an MLIS with a Certificate in Archival Studies from Louisiana State University (2023), and is a LEED Green Associate. Krista is a member of the Trust in Archives Initiative Licensing Language Committee and Steering Committee, the Treasurer of the Society of Southwest Archivists, Chair of the Programming Committee for the Archivists of the Houston Area, and volunteers at Orange Show Center for Visionary Art as their Special Collections Manager. Research interests include sustainability, systems thinking, and reparative practices; these are the lenses through which Krista approaches the challenges presented by emerging technologies.
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Strategic Engagement with Technology Companies
July 8 | 9:00am – 10:00am (Pacific)
This session explores an inside‑out approach to archival practice, focusing on how organizational self‑assessment can inform and strengthen engagement with AI technology companies. It will introduce the Engaging with AI Tech Companies toolkit, designed to support archives in navigating relationships with AI developers and platforms.
The webinar will present the overall guidance framework, walk through its key components, and demonstrate how the tool can be applied in practice. Discussion will address potential risks and opportunities, as well as strategies for responsible collaboration in a rapidly evolving landscape. Participants will also be invited to share their own experiences of engaging with technology companies and to compare approaches across different organizational and national contexts.
The presentation portion of the webinar will be recorded; however, the Q&A and discussion will not be recorded in order to allow space for more open and candid conversation.
Michele Resendez is a technology professional with extensive experience in the energy and telecom sectors, specializing in Solution Architecture, Technical Business Analysis, and QA. She works with internal technology teams as well as third-party vendors designing and developing end-to-end solutions that meet business goals with focus on efficiency, compliance, and customer facing needs. She enjoys finding ways to bridge strategic business goals with technology function that streamline and bring value, with a proven record of leading process improvements. Michele works to see past the new and shiny tech, digging into the grit of what is really necessary. Prior to working in technology, Michele also has previous experience working with private film collections as an archivist, with film memorabilia, moving images and audio restoration.
Kay Page is the Managing Director of FOCAL International, the not‑for‑profit trade association representing the global footage and content licensing industry, alongside technical specialists in post‑production, preservation, restoration and related technologies. With a career rooted in television – including roles at ITV and All3Media – and experience as an independent consultant, Kay has extensive expertise in archiving strategy, rights management and licensing. She is a passionate advocate for the creative and commercial value of archive content.
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Speaking the Same Language — Taxonomies for AI-Generated and Altered Media
July 14 | 9:00am – 10:00am (Pacific)
This session focuses on the Taxonomy tools, developed to support shared language and consistent description of AI-generated and AI-altered content. The webinar will include a presentation of the tools, their development, and how they can be applied in practice. Discussion will address challenges in implementation and the need for adaptable vocabularies, followed by an opportunity for participants to share experiences and compare approaches across different contexts.
Fabio Bedoya is a film restoration specialist based in London whose work focuses on machine learning workflows for film restoration and audiovisual heritage preservation. His recent research explores open-weight AI models for chroma recovery in faded film and accessible restoration workflows for archives. He has presented internationally at conferences including AMIA Conference, FIAT/IFTA, IASA, and JTS. His work spans commercial restoration, technical research, and collaborative projects with archival institutions across Europe, Southeast Asia, and the Americas.
This series made possible through support from the National Film Preservation Board.